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Grants Officer


Organization: Bay Area Legal Aid (BayLegal) ensures fairness in the civil justice system for the most vulnerable members of our community. From Silicon Valley to Napa Valley, we help clients protect their livelihoods, their health, and their families. Our clients include the working poor, families with children, foster youth, seniors, immigrants, veterans, and persons with disabilities. Through our regional county offices, our mobile advocacy clinics, and our nationally-recognized Legal Advice Line, BayLegal prevents domestic violence and sexual assault, increases economic stability, protects consumers, expands access to healthcare, and prevents homelessness. For our clients, BayLegal makes the difference between staying in poverty and thriving toward a brighter future.

Position: BayLegal is seeking an experienced, culturally sensitive Grants Officer with a strong commitment to social justice, to be a member of our Grants & Contracts Team, at our Oakland office.

Responsibilities: As a member of BayLegal's Grants & Contracts Team, the Grants Officer will: • Maintain a portfolio of grants and contracts, including federal, state and local cost reimbursable grants, as well as foundation and corporate grants; • Helping to develop new proposals –researching new funding prospects and working with program staff and collaborative partners to prepare and submit applications for new and renewal funding; • Monitoring and assuring grant and contract compliance, including working with program staff, collaborative partners and finance team to: monitor project deliverables and spending; develop and submit timely narrative reports and invoicing; processing contracts; coordinating and attending site visits with funders; and meeting any additional funder requirements; • Establish, build, and maintain good relationships with funder contacts; • Work closely with BayLegal's Finance Department to develop and modify grant budgets, ensure timely submission of invoices, monitor grant spending, and ensure timely and complete communication on all grant related issues; • Maintain grants and contracts tracking system, records, files, and databases (Salesforce); and • Assist the Director of Grants & Contracts and Executive Director with projects related to the strategic development of institutional funding support Skills and Abilities: • Commitment to BayLegal's mission. • Experience and comfort working with marginalized and diverse populations. • Ability to work well with colleagues and community allies in a variety of settings. • Exceptional listener and strategist who can thrive in a collegial environment • Sense of humor • Passion for and deep understanding of working with low-income families and communities, and specifically working with individuals with mental and physical disabilities • Strong organizational skills and ability to work independently and as part of a dynamic team

Compensation and Benefits: We offer a diverse, dog friendly environment, and competitive compensation along with a generous benefits package which includes 100% employer paid medical, dental and life insurance for employee and 60% paid for dependents; we also provide 100% paid long term disability; and a 401k retirement plan after one year of employment with immediate vesting. Our benefits package includes paid vacation, sick, floating holidays and comp time..

BayLegal’s clients are low- and very low-income members of our communities. They include the working poor, seniors, veterans, and people with disabilities. To ensure our organization is best serving these populations, BayLegal strives to promote an evolving set of behaviors and attitudes amongst our staff, as well as policies that enable us to work effectively in all cross-cultural situations, with clients, with our coworkers, and with the community. We see this as a commitment to enhance the provision of our services to all clients; to raise the level of positive client outcomes; and to create an inclusive and respectful workplace in which differences are acknowledged and valued. How do you think your personal background or experiences, professional or otherwise, have prepared you to contribute to our commitment to cultural humility and diversity amongst our staff? Feel free to think broadly about your response to this question, applying various aspects of your life and personal experiences


Experience and Education:
• Has a minimum of three (3) years of experience prospecting and evaluating grant opportunities, submitting grant applications, and managing a portfolio of grants, including government (federal, state and/or local) cost reimbursement grants or contracts and foundation grants.
• Is passionate about BayLegal's mission and possesses an ability to understand and enthusiastically articulate the goals and vision of a multi-disciplined poverty law firm
• Possesses a strong personal work ethic and ability to organize time, manage diverse activities, and meet critical deadlines with minimal supervision
• Possesses strong analytical skills and experience working with budgets and programmatic data
• Exhibits excellent writing, editing, and proof reading skills and is very detail-oriented
• Demonstrates the ability to be entrusted with sensitive information and conduct daily activities with the utmost professionalism and integrity
• Exhibits excellent verbal communication and public speaking skills
• Is a creative problem solver
• Remains calm under pressure and works well as a dedicated member of a dynamic team
• Is experienced using fundraising software and understands the value of a data-driven fundraising process. Experience with Salesforce is preferred
• Demonstrates strong relationship building and management skills

Diverse candidates are strongly encouraged to apply.

To Apply: 

Applications: Bay Area Legal Aid thrives on our diversity and we are proud to be an equal opportunity employer. We are committed to building a culturally diverse workplace and strongly encourage women, persons of color, LGBTQ individuals, veterans, persons with disabilities, and persons from other underrepresented groups to apply. Review of applications will begin immediately and continue until the position is filled. Applicants are encouraged to apply as soon as possible. Please send cover letter, diversity statement (see below), resume, references, and writing sample to Human Resources at Please reference "Grants Officer" in your application.

In a separate page from your cover letter, please address the following:

Please note that your response to the prompt below will not be read by your interviewing hiring committee. To reduce potential bias, your name will be removed and your response to this prompt will be read and reviewed separately from the rest of your application. Feedback on your response will then be provided to the interviewing hiring committee for this position. Therefore, if there is any specific information that you would like the interviewing hiring committee to be aware of, please make sure to include that information in your cover letter, even if there is some duplication.


Submission Deadline: 
December 17, 2018
Organization Information: 
Bay Area Legal Aid
1735 Telegraph Ave
Oakland, CA 94612
United States
Phone: 510-250-5225