Grants and Compliance Specialist
Under the direction of the Deputy Director for Operations, the Grants and Compliance Specialist will manage Legal Aid of Southeastern Pennsylvania’s (LASP’s) performance and compliance with federal, state and local grants and contracts to ensure LASP adheres to all terms and conditions. The GCS will ensure deadlines are met, generate data using existing reports in LASP’s case management system, create new reports as needed, recommend system and process changes to improve compliance, collaborate with finance, development, and attorney staff, and serve as a key point of contact for external funding sources. Proof of COVID-19 vaccination is required. The position is full-time and is based in Norristown at LASP’s Central Administration office.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
1. Maintain compliance with grants and contracts with up-to-date and detailed grant records and files using an online database and ensure that grant reporting requirements and deadlines are met;
2. Manage logistics for monitoring visits and compliance reviews by major funders, including the Legal Services Corporation and the Pennsylvania Legal Aid Network, which will include scheduling meetings, preparing information, and gathering documents;
3. Utilize and develop LASP’s case management software, Legal Server, to monitor and track grant performance and associated deliverables, support billing, and obtain data for grant reports;
4. Compile qualitative and quantitative data for various funding projects. Conduct meetings with LASP staff and external partners/funders to garner information to be incorporated into proposals, letters of intent, reports, and other required grant documents;
5. Assist in the development, completion, and submission of grant/contract proposals and reports, as required on a monthly, quarterly, or annual basis, or whatever period is required in grants and contracts;
6. Prepare and disseminate reports to LASP managing attorneys to track compliance with grant requirements;
7. Assist in identifying and responding to compliance problems, which may include implementing new processes or systems, preparing additional materials for attorneys, and communicating one-to-one with attorneys,
8. Develop materials and present training to staff on grant and compliance-related issues;
9. Organize and maintain electronic and hard copy files of all grants submitted and received which will include requisite program data;
10. As assigned, assist in preparing proposals, which may involve research, writing, attending meetings, and managing supplemental data and materials;
11. Maintain internal calendars for submission of invoices, interim and final reports, and other key dates in contract and grant cycles; communicate with development, finance and program staff as necessary;
12. Prioritize duties and manage multiple projects in a timely manner to ensure deadlines are met;
13. Serve as a liaison for the program with internal and external stakeholders to establish and maintain productive working relationships for LASP;
14. Perform other related duties as assigned.
SUPERVISOR: The GCS will report directly to the Deputy Director for Operations and will have significant interaction with the entire LASP management team.
LASP is an equal opportunity employer and will not discriminate in the recruitment, selection, or advancement of employees on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age (40 or older), disability, genetic information or on any other basis prohibited by law.
Bachelor’s degree preferred or at least 5 years of relevant experience in a professional setting: strong interpersonal, organizational, written and verbal communication skills; the capacity to multi-task, prioritize, problem-solve, and maintain a high level of confidentiality; a thorough working knowledge of Microsoft 365, including Outlook, Excel (advanced), SharePoint, Power Point, and Word.
Previous experience using databases including creating/writing reports, extracting large data sets, and using data to compile reports.
Previous project management experience in a non-profit setting preferred.
TO APPLY: Send resume and writing sample to Kesha James, Deputy Director for Advocacy, to Hiring@lasp.org. Position will remain open until filled.