Chief Financial & Operating Officer

Fiscal

• Responsible for (with ED) the development and implementation of goals, policies, priorities, and procedures relating to financial and cash management, budget, accounting, and payroll.
• Supervises and participates in the preparation of various financial statements and reports, including reports of estimated future expenses and revenues.
• Verifies proper application of accounting principles and regulatory requirements.
• Directs the maintenance and reconciliation of general ledgers, account payable, accounts receivable, revenue distribution, purchasing, payroll, bank statements, cash receipts, depreciation, cost, property, and operating expenses, and insurance records.
• Prepares annual budget with other senior management, program directors and Board Audit & Budget Committee.
• Prepares budgets for various grants and contracts with government agencies, foundations and corporate supporters.
• Directs internal audits involving review of accounting, administrative controls and contract compliance.
• Coordinates preparation of external audit materials and external financial reporting.
• Appraises organization’s financial position and generates and presents quarterly fiscal reports to ED and Board Finance Committee.
• Develops and maintains a system for managing fixed assets.
• Ensures compliance with tax filings and charities registration.
• Works with Development and Program staff to create budgets for proposals.

Administration/Human Resources/Facilities Management

• Directs all aspects of human resources such as payroll, benefit administration, office procedures, personnel issues and maintain related confidential files.
• Monitor organization’s compliance with applicable human resources law and regulations as well as internal policies.
• Participates in all personnel issues, including hires, terminations, salary adjustments, complaints, and disciplinary actions.
• Trains and supervises staff on fiscal procedures, budget management and other office policies.
• Coordinates the purchasing and implementation of IT systems.
• Oversee IT-related consultants ensuring that organization has the technology resources needed to support its work.
•  Manage organization’s real property and fixed assets, both owned and leased.
• Oversee supervision of office managers and administrative staff.

Grant Compliance

• Interfaces directly with funders and regulatory bodies, including the IRS and state finance agencies, to resolve issues, disputes, and requests.
• Develops and implements a grant compliance reporting and vouchering program.
• Works with Development and Program staff to ensure that fiscal requirements for grants and contracts are identified, realized and monitored.
• Provides guidance to the staff in the preparation of reports to funding sources.
• Supervises the monitoring of all contracts to ensure compliance with fiscal and programmatic reporting.
• Trains and supervises staff on case management software.
• Work with Development and Program staff on grant proposals.

• Education/Experience:

  Bachelor's degree (MBA/CPA preferred); Prior experience required