Fiscal Officer
WHO WE ARE: For over 50 years, CCLS has been representing and advocating for low-income individuals in Merced, Tuolumne, Mariposa, Fresno, Tulare, and Kings Counties—a region where intense poverty exists side by side with unparalleled wealth and abundance. Our mission is to provide high quality, no-cost civil legal services to low income individuals, families, and communities—improving the wellbeing of our Valley through systems-changing advocacy, client education, and legal work that meets individual clients’ immediate needs. We also work closely with agencies and community organizations that share our commitment to support our clients in being their own agents of change.
POSITION DETAILS
Under the supervision of the Fiscal Director, the Fiscal Officer will perform a wide range of financial and fiscal services, including payroll preparation and control; monitoring payroll and personnel transactions; processing payroll forms; authorizing payroll actions such as new employment, termination, and change of status transactions; accounting; billing and collection of receivables (AR); processing and monitoring of payables (AP); preparation of financial and statistical reports; administering inventory and asset schedules and tracking; document retention tracking and schedules; and performing related work as required.
The ideal candidate will be responsible for complex analysis, reporting and operating functions and may lead Fiscal Department projects or consult with, and advise, other CCLS departments and programs. The Fiscal Officer will temporarily assume the Fiscal Director duties and responsibilities in their absence.
Position: Fiscal Officer
Experience: 3+ Years Experience
Location: Fresno Office
Term of Employment: Regular, Full Time
Other: FLSA Exempt, Non-Union Position
Salary: Salary Range DOE ($46,368 to $70,980 per year)
Application Deadline: Open Until Filled; Applications should be received by FRIDAY, SEPTEMBER 24, 2021 to be considered for the first round of interviews.
CCLS BENEFITS OVERVIEW:
Work/Life Balance
· 7.5 hour work day / 37.5 hour week
· 14.5 Paid Holidays
· Free wellness counseling & resources
· Union protection for applicable positions
Rewards for Dedication
· Annual pay increases
· Overtime for Hourly/Non-exempt staff
· Compensatory Time for Salaried/Exempt staff
More than Base Pay
· School Loan Assistance up to $500/month
· Bilingual Pay up to $90/month
· Home internet reimbursement of $25/month
· CCLS issued laptop & cell phone
· CA State Bar dues paid in full
· Mileage reimbursement
Retirement Contribution
· CCLS contributes to staff 403(b) plans starting at the one-year anniversary:
o Year 1 to 2 – 1% of salary contributed
o Year 2 to 3 – 2% of salary contributed
o Year 3 to 4 – 3% of salary contributed
o Year 4 to 5 – 4% of salary contributed
o Year 5+ - 5% of salary contributed
Group Health Insurance
· Coverage begins 1st of the month following hire date
· CCLS pays 100% for staff health insurance coverage
· CCLS pays 67% of staff dependent health insurance coverage
· Low-Cost Plans for:
o Dental PPO & Vision Insurance
o Long term disability & life insurance
o Workers Compensation coverage
Cash Out Options
· Vacation Cash Out:
o Accrued vacation cashed out & added to paycheck upon request
· Compensatory Time Cash Out (Exempt Staff):
o Accrued comp time cashed out & added to paycheck upon request
· Comp time over 75 hours paid out automatically
· Overtime Pay Out (Non-Exempt Staff):
o OT paid out within 30 days of accrual, per State standards
Computer Loan Fund
· Up to $1,500 interest free loan to assist staff with personal computer purchase
State Bar Exam Leave & Loan
· Leave provided for CA Bar Exam
· Interest-free loan for Bar Exam & study course fees
· Up to 8 weeks salary advance
DUTIES:
- Month-end close processes and expense allocations;
- Monthly billing in accordance with grant budgets and funder requirements;
- Review/ Approve General Ledger Account Coding for Accounts Payable;
- Review/ Approve General Ledger Account Coding for Accounts Receivable;
- Accrue Accounts Receivable and allocate Income;
- Review/ Approve Payroll Journal Entries;
- Monthly reconciliation of employee receivables and liability accounts;
- Prepare the annual schedule reconciling Form 941 & benefits deductions;
- Analyze financial performance versus budgets;
- Prepare financial reports and other technical fiscal reports, and correspondence;
- Review and apply current legislation and other authoritative guidelines as appropriate, in performing various fiscal activities;
- May act in a lead capacity which involves assigning, reviewing, and coordinating the work of the Fiscal Clerk or Fiscal Assistant;
- Assist the Director with the preparation of grant proposal budgets, forecasts, financial recaps and reports;
- Assist the Director with the annual financial and compliance audit;
- Advise and confer with Fiscal and other CCLS staff on specific and general financial, accounting, payroll and fiscal related matters;
- Other duties as assigned to ensure proper functioning of the department.
QUALIFICATIONS:
- Preferred Knowledge Of:
- Financial and accounting principles, practices and methods;
- Payroll principles and practices to properly determine and allocate costs;
- Non-profit accounting principles and practices to assist in preparing annual reports and financial statements;
- Budgeting principles and practices to assist in preparation of proposals and the annual budget;
- Legal, Financial and Government Code sections relevant to non-profit accounting;
- Department practices, policies, and procedures necessary to assign, review, coordinate, and monitor the work of the department.
- Preferred Skills:
- Analyze financial data and interpret results for management reports;
- Prepare complex, summary financial reports and statements accurately;
- Determine accounting problems, review factors and select alternatives, and take corrective action;
- Read, understand and interpret laws, regulations and grant agreements;
- Write clear, concise reports, memos, and instructions with technical accuracy using correct grammar, punctuation and spelling;
- Communicate verbally in a clear and concise manner to explain procedures to peers and lay persons;
- Establish and maintain effective working relationships;
- Independent accomplishment of job assignments;
- Assign, review and coordinate the work of the Fiscal Clerk.
MINIMUM QUALIFICATIONS:
- Education: Possession of a bachelor’s degree in accounting, business administration, economics, or a closely related field;
- Experience: Minimum Three (3) years of full-time, paid professional finance or accounting experience with a non-profit or governmental agency. Advanced accounting, business, economics, or related degree may substitute for the required experience. Advanced certification (CPA, CMA, Not-for-Profit Accounting Certificate, etc.), or additional years of non-profit or governmental accounting experience may substitute for the required education. Candidate must demonstrate relevance of certification or experience;
- License: Possession of a valid Class "C" driver's license, or equivalent, may be required.
Please visit https://www.centralcallegal.org/careers/ to submit an online application and join our CCLS family in an effort to Advance Justice & Empower People.
- Direct Online Application: https://recruiting.paylocity.com/recruiting/jobs/Details/721804/Central-California-Legal-Services-Inc/CCLS-Fiscal-Officer
COMPLETE APPLICATION:
- Resume
-
Cover Letter addressing the following questions:
- Please tell us briefly about your experience, if any, working with a low-income community. What skills and qualities did you bring that were important to the effort? What did you learn?
- Please describe your leadership experience, if any.
- Tell us about your connection to the Central Valley: how well do you know it? Do you have ties here? What draws you here?
- Do you have particular interest in working at Legal Aid? If so, please tell us about that.
- Three Professional References