Administrative Assistant 2 - ASL
Description:
SALARY RANGE (Depending on Experience): $18.79-$25.18/hour
SUMMARY
Provide ASL Interpreting for a staff member, and to provide administrative and clerical assistance to staff. Disability Rights California will provide on-the-job training for this position, as well as ongoing training opportunities.
JOB RESPONSIBILITIES
Administrative Assistant 2 essential functions include:
- Provide interpretation services in American Sign Language for one of the staff members during internal and external meetings, daily communication with other staff members and outside agencies and people on as need basis.
- Assist the Office Manager with establishing and implementing office protocols.
- Establish and maintain filing systems; prepare/update binders; coordinate and make arrangements for travel, meetings, and conference calls; calendaring; copying; faxing; distribution of materials; and processing of mail.
- Independently develop/type/transcribe/edit/proofread documents into final form, including charts and spreadsheets, utilizing Microsoft Word or WordPerfect, and Excel.
- Independently initiate calls and conduct business with clients, professionals and others outside the organization; and also provide reception back-up relief as needed.
- On supervisor’s behalf, act as liaison between other units within the agency – i.e., supervisor delegates full responsibility to individual for gathering information from and/or conveying information to other units, handling follow-up tasks to completion, and reporting back to requestor as appropriate.
- Inventory and ordering of office supplies, including purchasing and maintenance of office furniture and equipment.
- Process paperwork, including accounting and administrative forms.
- Maintain adequate postage and postage supplies.
- Data entry and preparation of reports, as needed
- Independent coordination of complex projects and trainings.
Other Duties
- Provide reasonable accommodation assistance to staff with disabilities, as needed.
- Participate in off-site outreach to minority and underserved communities.
- Travel and occasional evening and weekend work required on an as-needed basis.
TRAVEL REQUIREMENTS
Occasional travel required: Ability to travel occasionally for activities such as out-of-town meetings, training, or outreach activities up to 25% of the time.
WORKING CONDITIONS
The following describes general working conditions and requirements of the job, which can be performed with or without disability related reasonable accommodations. Duties are performed in an office environment. Duties regularly require sitting using computer equipment. Duties occasional require periods of standing, stooping, and kneeling. Weights of up to 20 are occasionally encountered lifted and/or moved of boxes and other packages up to 20 pounds.
Requirements:
MINIMUM QUALIFICATIONS
Education and Experience
High school diploma or general education degree (GED); plus 1-2 years related experience and/or training;
- Ability to communicate effectively in American Sign Language.
NOTE: Applicants who claim to be fluent in any of the desired languages will be tested at time of interview. - Ability to communicate effectively in English, both orally and in writing, including a working knowledge of correct grammar, punctuation, spelling, and sentence structure. - Education equivalent to completion of the twelfth grade. - Three years of progressively responsible administrative or secretarial experience. - Keyboard Proficiency: 50 net words per minute. - Skilled use of Microsoft Word or WordPerfect, and Excel. - Effective telephone skills, including the ability to handle difficult calls and situations patiently and tactfully. - Experience performing detailed administrative tasks, with the ability to understand and carry out oral and written instructions, to work well under pressure and deadlines, and to effectively reprioritize and handle multiple tasks, with minimal supervision. - Ability to handle confidential matters discretely; to work collaboratively as part of a team; to be flexible with changing situations; and to establish and maintain effective working relationships with employees in various offices and programs, clients, and people outside the agency.
PREFERRED QUALIFICATIONS - Ability to read, write, and speak Spanish/Asian language fluently. NOTE: Applicants who claim to be fluent in any of the desired languages will be tested at time of interview. - Specialized coursework or training in secretarial, business administration, or management. - Experience using Access and/or PowerPoint database programs. - A working knowledge of the laws, rights, and services pertaining to people with disabilities in California. - Experience working for nonprofit and/or social service agencies. - Experience in the disability rights movement and/or extensive contacts in the disability community. - Experience with and/or extensive contacts in ethnic or language distinct communities. - Familiarity and/or extensive contacts with one or more of the following: homelessness, criminal justice, substance abuse, or Gay/Lesbian/Bi-Sexual/ Transgender/Intersex (GLBTI) communities.
Bilingual Ability Ability to communicate effectively in American Sign Language.
CORE COMPETENCY SKILL LEVELS The competencies below represent the knowledge, skills, behaviors and/or abilities required to be successful at DRC, with or without disability related reasonable accommodations. Identify the level of each necessary for this particular job. Each higher level includes the skills that came before it.
Communication Ability to read and interpret documents such as procedure, advocacy, or facility manuals, safety rules, and operating instructions. Ability to write routine reports and create simple training materials. Ability to effectively present information effectively before groups of clients and other employees of the agency.
Critical Thinking Ability to solve problems by applying policies and procedures to the facts of the situation. Ability to effectively reprioritize and work on several projects simultaneously. Sees underlying principles, patterns, or themes in an array of related information.
Diversity & Inclusion Sees different points of view and checks own views against the views of others. Listens to and objectively considers the ideas/input of others. Works to understand the perspectives of others and demonstrates empathy.
Relationship Building Ability to interact with potential clients and/or other community stakeholders by sharing accurate information that assists them in understanding the issues, opportunities, and solutions DRC can provide. Ability to be friendly, responsive, and welcoming to clients and coworkers. Ability to commit to coworkers' success, share information, and offer assistance across unit/department. Demonstrates a balance between building rapport and getting the work done. Displays a positive attitude about the work, co-workers, clients, management, and employer policies.
At Disability Rights California, well over half of our employees are ethnically diverse, and over a third are individuals with disabilities. We value this diversity because unique perspectives allow us to effectively serve Californians with disabilities from a wide range of cultural backgrounds.
NOTE: Applicants who claim to be fluent in any of the desired languages will be tested at time of interview. - Ability to communicate effectively in English, both orally and in writing, including a working knowledge of correct grammar, punctuation, spelling, and sentence structure. - Education equivalent to completion of the twelfth grade. - Three years of progressively responsible administrative or secretarial experience. - Keyboard Proficiency: 50 net words per minute. - Skilled use of Microsoft Word or WordPerfect, and Excel. - Effective telephone skills, including the ability to handle difficult calls and situations patiently and tactfully. - Experience performing detailed administrative tasks, with the ability to understand and carry out oral and written instructions, to work well under pressure and deadlines, and to effectively reprioritize and handle multiple tasks, with minimal supervision. - Ability to handle confidential matters discretely; to work collaboratively as part of a team; to be flexible with changing situations; and to establish and maintain effective working relationships with employees in various offices and programs, clients, and people outside the agency.
PREFERRED QUALIFICATIONS - Ability to read, write, and speak Spanish/Asian language fluently. NOTE: Applicants who claim to be fluent in any of the desired languages will be tested at time of interview. - Specialized coursework or training in secretarial, business administration, or management. - Experience using Access and/or PowerPoint database programs. - A working knowledge of the laws, rights, and services pertaining to people with disabilities in California. - Experience working for nonprofit and/or social service agencies. - Experience in the disability rights movement and/or extensive contacts in the disability community. - Experience with and/or extensive contacts in ethnic or language distinct communities. - Familiarity and/or extensive contacts with one or more of the following: homelessness, criminal justice, substance abuse, or Gay/Lesbian/Bi-Sexual/ Transgender/Intersex (GLBTI) communities.
Bilingual Ability Ability to communicate effectively in American Sign Language.
CORE COMPETENCY SKILL LEVELS The competencies below represent the knowledge, skills, behaviors and/or abilities required to be successful at DRC, with or without disability related reasonable accommodations. Identify the level of each necessary for this particular job. Each higher level includes the skills that came before it.
Communication Ability to read and interpret documents such as procedure, advocacy, or facility manuals, safety rules, and operating instructions. Ability to write routine reports and create simple training materials. Ability to effectively present information effectively before groups of clients and other employees of the agency.
Critical Thinking Ability to solve problems by applying policies and procedures to the facts of the situation. Ability to effectively reprioritize and work on several projects simultaneously. Sees underlying principles, patterns, or themes in an array of related information.
Diversity & Inclusion Sees different points of view and checks own views against the views of others. Listens to and objectively considers the ideas/input of others. Works to understand the perspectives of others and demonstrates empathy.
Relationship Building Ability to interact with potential clients and/or other community stakeholders by sharing accurate information that assists them in understanding the issues, opportunities, and solutions DRC can provide. Ability to be friendly, responsive, and welcoming to clients and coworkers. Ability to commit to coworkers' success, share information, and offer assistance across unit/department. Demonstrates a balance between building rapport and getting the work done. Displays a positive attitude about the work, co-workers, clients, management, and employer policies.
At Disability Rights California, well over half of our employees are ethnically diverse, and over a third are individuals with disabilities. We value this diversity because unique perspectives allow us to effectively serve Californians with disabilities from a wide range of cultural backgrounds.
To Apply:
If you are interested in becoming a part of DRC, please submit the following:
1) Online Disability Rights California Application Form
2) Your resume
3) A Cover Letter. We need a workforce that can utilize insights and strategies that can come from both professional and personal experience. Please take this opportunity to tell us about yourself and why you are a great fit for this position and for DRC.
Disability Rights California is an Equal Opportunity/Affirmative Action Employer and does not discriminate on the basis of sex, age, religion, race, gender identity, sexual orientation or disability. Disability Rights California endorses and supports the intent of the Americans with Disabilities act of 1990 (ADA) and the California Fair Employment and Housing act (FEHA) and is committed to providing reasonable accommodations to qualified individuals with disabilities who are applicants or employees who need accommodations.
WE VALUE DIVERSITY OF CULTURE, DISABILITY AND OTHER LIFE EXPERIENCES, AND ARE AN EQUAL OPPORTUNITY EMPLOYER BY CHOICE.
Information
Submission Deadline:
December 31, 2019
Organization Information:
Disability Rights California
1330 Broadway, Ste. 500/535
Oakland, CA
94621
United States
See map: Google Maps
Organization URL: