Office Manager and Paralegal
The Office Manager is responsible for organizing and coordinating office administration and facilities maintenance at LAJC's Charlottesville office. The Office Manager works seamlessly across departments to ensure that administrative needs are met, including serving as a paralegal for advocacy programs; overseeing the client intake process; coordinating administrative support for attorneys, organizers, staff, and clients; and keeping office functions and equipment running smoothly.
- Implement established policies and procedures and organize and coordinate a highly functional office space to ensure organizational effectiveness, efficiency, and safety
- Oversee the client experience with the administrative team and ensure professional and respectful communications for anyone coming into the office
- Maintain accessibility for staff in both availability and warmth of character, answer questions, and provide information about policies and procedures
- Manage the office intake system, including ensuring that intake objectives are met and procedures run smoothly and coordinating front desk coverage
- Keep in close communication with attorneys, organizers, and development staff to coordinate and provide administrative support and streamline the intake process
- Coordinate with the IT department on all office equipment and repair
- Manage relationships with vendors, service providers, and landlords, ensuring all items are invoiced and paid on time
- Manage the office space and layout planning including coordinating office moves, changes to workstations, and provide answers, resources, and solutions as requested
- Supervise administrative support positions and interns
- Schedule meetings and prepare agenda, provide notetaking and follow-up communications, and perform other administrative duties as assigned
This role will be based in our Charlottesville office. Occasional travel between offices will be required. The responsibilities of this role require this position to be on-site during core business hours most of the time; however, occasional remote work or flexible working arrangements are available with management approval.
Salary range is $60,000 to $75,000 based on years of relevant experience and LAJC’s formal salary scale.
Our mission is compelling, and our team members are passionate about their work, and so we recognize the need to provide generous benefits and encourage rest and a healthy work environment. For example, we provide:
- Generous paid time off every year, including 3 to 6 weeks of vacation, 12 days of health leave, 6 weeks parental leave, and 14 holidays (not including bonus holidays/rest days allocated as needed)
- 100% employer paid health, dental, and vision insurance, plus excellent family insurance with annual max of $2,400 premium contribution to LAJC-sponsored health plan
- 403(b) retirement plan with 4% employer contribution (no required match)
- Strong commitment to professional development
- Relocation package
- Strong commitment to social, economic, and racial justice
- 5+ years of office management or comparable experience
- Excellent time-management skills, ability to be flexible and multitask
- Advanced computer skills and experience with online platforms
- Proficient in Microsoft Office, with the ability to learn new software and systems quickly
- Excellent written and verbal communication skills
- Ability to build and maintain positive working relationships
- Previous experience as a paralegal
- Spanish language proficiency
- Bachelor’s degree or equivalent experience
- Experience in educating and coaching staff or leading teams
Email a resume and cover letter to Andrea Mayfield, Director of Administration and Facilities, at firstname.lastname@example.org. If you’re able, please submit your application as a single PDF titled “[date submitted in yyyy.mm.dd format][last name][first name][position sought].” Please include "Charlottesville Office Manager and Paralegal” in the email subject.
The Legal Aid Justice Center is an equal opportunity employer, committed to inclusive hiring and dedicated to diversity in our work and staff. We strongly encourage candidates of all identities, experiences, and communities to apply. The Legal Aid Justice Center is committed to strengthening the voices of our low-income clients, working in collaboration with community partners, and rooting out the inequities that keep people in poverty. We strive to take on the issues that have broad impact on our client communities and to be responsive to client input. Recognizing the particular impact of racism on our clients and staff, we devote special attention to dismantling racial injustice. All applicants must be dedicated to working in and sustaining an environment that enables staff and clients to feel empowered, valued, respected, and safe. In reviewing applications, we look for evidence that applicants have experience and/or thoughtfulness in working with traditionally marginalized populations.