Legal Secretary 2 (Housing Stability Project)
Individuals who are Deaf or Disabled are encouraged to apply. SALARY RANGE (Depending on Experience): $23.34 - $31.29 hourly Employment Status: Regular, Non Exempt, Full-Time, 37.5 hours LOCATION: Sacramento, Fresno, Oakland, Los Angeles, or San Diego. Due to COVID-19 restrictions, this position currently works remotely but is expected to be required to work in the office once onsite operations resume. WHO WE ARE Disability Rights California (DRC) is a statewide, non-profit legal organization dedicated to advancing the rights of Californians with disabilities. DRC works to achieve fairness and justice for people with disabilities through individual and impact litigation, state and federal policy and regulatory advocacy, and community education and training. Housing Stability Project DRC is seeking an experienced Legal Secretary to join our new Housing Stability Project (“HSP”) team. With the anticipated influx of evictions driven by the COVID-19 pandemic, DRC aims to significantly expand our work to prevent displacement of persons with disabilities, particularly those in low-income communities and communities of color. HSP operates primarily on a pro per telephone clinic model to assist people with disabilities throughout California on issues impacting their housing with select cases receiving representation for negotiations or at administrative or judicial hearings to preserve income or housing. Our goal is to empower individuals with disabilities to advocate for their rights as tenants. We also work with unhoused people to identify needed services and overcome accessibility barriers. HSP will also have social workers as part of the legal team to overcome barriers to housing stability. In addition to direct work with clients, we are adopting a multi-pronged approach by providing Know-Your-Rights trainings, workshops, advocating with government agencies and housing providers to improve access, and forming strategic partnerships with other service providers and community groups to leverage our resources and maximize the number of people we can assist. We are a diverse and collaborative team that values flexibility, adaptability, and innovation in a legal landscape which has been significantly changed by the pandemic. PURPOSE OF THE JOB The Legal Secretary 2 serves as the primary legal and administrative support for the HSP. The HSP covers the entire state and requires a working knowledge of regional court rules and housing ordinances. JOB RESPONSIBILITIES DRC provides reasonable disability accommodations to enable qualified individuals with disabilities to perform the essential functions. Legal Secretary 2 essential functions include: Technical – 50% - Oversee litigation support, including participation in litigation case planning with attorneys and support teams. - Prepare documents, correspondence, forms, and charts for cases and litigation. - Establish, maintain, and monitor recordkeeping and program data management systems including document management responsibilities including opening and closing cases. - Ability to use various database, project management and video conference programs. - Categorize legal and discovery documents. - Monitor case flow documentation. - Prepare and update legal documents. - Perform online legal researches for legal advocacy staff. - Create and maintain legal templates and forms. Customer Service – 50% - Manage high volume client matters - Assemble, serve, and file legal documents with the court and administrative agencies. - Coordinate and provide logistical support for complex projects, trainings, and conferences. - Maintain calendar, record appearance dates and legal deadlines. - Communicate with clients, direct telephone calls, and coordinate conference calls. - Distribute materials; copy; fax; and process mail. - Provide mentorship, review, and verify support staff’s work including changes to court rules (federal & state), court filings, and formatting of documents. Legal Secretary 2 marginal functions - Coordinate and make travel arrangements. - Provide backup support. - Participate in outreach activities to minority and underserved communities. - Perform other duties as assigned. TRAVEL REQUIREMENTS Ability to travel infrequently for activities such as training or outreach activities up to 10% of the time. WORKING CONDITIONS Work is done in a typical office environment, which includes regular sitting, use of a computer, written and verbal communication through a computer. May occasionally require standing, stooping, kneeling, and crouching primarily related to filing and processing paperwork. May occasionally encounter lifting, as exampled by adding paper to a copy machine.
EDUCATION AND EXPERIENCE High school diploma or general education degree (GED); plus, five years of litigation secretarial experience and/or training; or a Paralegal Certificate, plus two years of litigation secretarial experience; or equivalent combination of education and experience. LICENSES / CERTIFICATES A Paralegal Certificate preferred. PREFERRED QUALIFICATIONS - Experience with Housing/Landlord/Tenant Law. - Experience using Westlaw or other legal research databases, and researching local court rules or local housing ordinances. - Experience using Summation Case Management or other litigation support and legal review service platform. - Experience working with nonprofit and/or social service agencies including crisis intervention. - Experience running reports and collecting data. - Contacts with disability organizations and/or within disability communities. - Contacts with multi-ethnic organizations and/or within multi-ethnic communities. - Experience working with and/or sensitivity to persons with disabilities and/or experience working with and/or sensitivity to persons from multi-ethnic communities. - Life experience as a person with a disability OR direct experience as a caregiver of a family member with a disability. - Ability to communicate fluently in Spanish, Chinese, Tagalog, Vietnamese, Korean, or American Sign Language.
November 30, 2021
Disability Rights California
1831 K StreetSacramento, CA 95811