Legal Policy/Assistant and Contract Coordinator (Health Program)

The Law Foundation of Silicon Valley advances the rights of historically excluded individuals and families across Santa Clara County through legal services, strategic advocacy, and educational outreach. Now with over 90 employees, the Law Foundation is the largest provider of free legal services in the South Bay. Located in downtown San Jose, the Law Foundation is a dynamic and interesting place to work. We pride ourselves on fostering a work environment that is motivating, collaborative and fun, with plenty of opportunities for professional growth. We are working towards a Black, Indigenous, People of Color (BIPOC)-centered legal services practice that incorporates community and movement lawyering. Our focus areas include health, housing, and children and youth. Job Duties The Health Legal/Policy Assistant and Contract Coordinator is a full-time position that reports to the Health Directing Attorney and supervisors.  This position is the primary administrative and paralegal support for the program, requiring general computer, office and analytical skills. Contracts Coordinator Responsibilities (approximately 40%)  Pull monthly billing for all members of the health team.  Review for purposes of determining if we are appropriately allocating/billing our time and flag if any issues are identified.  Lead data entry for patients' rights and other administrative hearings, legislative advocacy, and legal advocacy.  Periodically review database data to ensure that data is completely and accurately entered.  Follow up with appropriate staff members if additional information/corrections are needed.  Review data monthly to ensure we are on-track to meet contract/grant deliverables.  Flag any issues identified.  Pull data from CFW for various grant/contract reports.  Enter data into report templates.  Highlight any missing data and flag any concerns.  Generate attorney fee data as needed.  For grants/contracts that require surveys/outreach/information not tracked in CFW, create and maintain systems for such tracking so that we can easily report on a quarterly basis. Legal Advocacy Administrative tasks (25%)  Track Public Records Act requests and responses and, where necessary, follow-up to ensure complete responses and assist with review of responses.  Provide meeting and logistical support for coalition and programmatic meetings, including scheduling video and/or conference calls, meeting set-up, catering, and note-taking.  Proof, format, and/or cite check legal briefs and pleadings and legal advocacy documents such as advocacy letters and administrative filings.  Assist with discovery, including eDiscovery, and the organization, case management, collection, review strategy, and production of documents obtained from clients and opposing parties including in administrative advocacy.  Assist with fact development and collection, including interviewing clients and drafting declarations; and  Monitor relevant deadlines, calculate court deadlines, and update case calendars.  Assist and at times lead intake for new clients   Interpretation/Translation responsibilities (approximately 5%)  Assist Health staff and pro bono volunteers with interpreting needs for client phone calls, meetings and in court.  Translate documents from English to Spanish and Spanish to English. Office Manager Responsibilities (approximately 10%)  Responsible for filing and maintaining filing system, database upkeep, organizing file storage and maintaining the law library.   Plan, coordinate, and ensure the Directing Attorney’s time and schedule are respectfully managed and executed.  Assist, as needed, with organizing the hiring process for new staff and organizing new hire needs.  Responsible for clerical duties such as large-scale photocopying jobs, ordering office supplies, keeping the office machines running and stocked with paper, assisting with coordination of Health events, finance paperwork and sorting mail.   Perform other administrative tasks as requested by the Directing or Supervising Attorney.   Qualifications  Demonstrated experience in an executive-level support position; more than two years’ experience preferred  Excellent analytical and problem-solving skills  Passionate and able to thoughtfully contribute to conversations and work regarding civil rights, social justice, and race equity  Highly organized with strong attention to detail and ability to exercise a high level of discretion, confidentiality, and professional integrity  Excellent interpersonal skills with the ability to engage with Health team and external stakeholders  Demonstrated project management skills with a record of success in complex, fast paced work environments with ability to manage multiple projects simultaneously  Strong verbal and written communication skills; fluency with web and digital platforms, a plus  Creative, critical thinker who is self-motivated, possessing the ability to operate as well independently as part of a team  Proficiency in Outlook, Excel, PowerPoint  Willing to conquer the “small tasks” with an understanding of their vital importance to the success of the broader mission  Experience and effectiveness in coordinating and organizing logistics, meetings, employee onboarding, and trainings  Ability to regularly familiarize yourself with new cases and rules of different court systems Preferred skills:  Ability to assist with discovery, including eDiscovery, and the organization, case management, collection, review strategy, and production of documents obtained over the course of litigation.  Ability to cite check using both Blue Book and California styles of citation; COMPENSATION The hourly rate scale for this position is $ 26.10- $40.53 per hour; compensation based upon qualifications and comparable experience. Additional $130/month bilingual differential is available. All compensation determined by the wage table of the current Collective Bargaining Agreement between SEIU Local 521 and the Law Foundation. Excellent benefits provided including generous paid time off, fully paid employee health insurance premiums and 401(k). More information regarding the Law Foundation is available on our website: www.lawfoundation.org.   The Law Foundation is an Equal Opportunity Employer/Affirmative Action Employer. We value having staff who come from communities that are most impacted by our issues. For example, Black, Indigenous, Latinx, AAPI, and other people of color,   womxn, people living with disabilities, older people, and lesbian, gay, bisexual, and transgender people are encouraged to apply. It is the policy of the Law Foundation to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants, without regard to race, color, ethnicity, ancestry, religion, age, sex, gender, sexual orientation, gender identity/expression, pregnancy, medical condition or genetic information, veteran status, national origin, disability, marital or other protected status. The Law Foundation will conform to the spirit, as well as the letter of all applicable laws and regulations.