Human Resources Specialist

Human Resources Specialist HRU-1712

The Human Resources Unit of Maryland Legal Aid announces a full-time human resources specialist position available to qualified applicants. Reports to: Assistant Director of Human Resources Supervises: Staff Assigned The human resources (HR) specialist handles and supports various employee programs and projects within Maryland Legal Aid (MLA).

Functional areas include, but are not limited to: recruitment; testing of applicants for administrative support positions; handling of background screenings; enrollment of employees in benefit programs; updating the Human Resource Information System (HRIS); reporting and monitoring of time and attendance data; onboarding of new employees; maintenance of HR filing systems; administration of COBRA continuation coverage; Affordable Care Act reporting; and preparation of other reports and documents as required.

Must be knowledgeable about federal, state, and local laws regarding employment practices and maintain high standards of confidentiality with respect to employee records and information. Essential Functions: 1. Assisting with processing of staff requisitions; 2. Posting of internal and external employment opportunities; 3. Updating position vacancy listings and history; 4. Developing and maintaining professional relationships with business partners and staff; 5. Arranging for registration of human resources-related events and trainings; 6. Providing general information about MLA and services provided, and employment opportunities to potential applicants; 7. Processing requests for background screenings with approved vendor(s) and monitoring progress; 8. Participating in new-employee orientation and onboarding; 9. Assisting with maintaining records on recruiting activities; 10. Communicating with applicants verbally and in writing, as required; 11. Assisting with maintaining applicant tracking system and website postings; 12. Processing updates in HRIS before bi-weekly payroll processing; 13. Managing HRIS updates and testing system changes; 14. Writing of HRIS reports and analyzing data flows for process improvement opportunities; 15. Handling password resets for staff utilizing human resource applications; 16. Reviewing and approving check requests for benefit programs and payments to HR vendors; 17. Responding to reference checks and verifications of employment status; and 18. Completing governmental reports as assigned.