Human Resources Manager

WHO WE ARE The Law Foundation of Silicon Valley (LF) advances the rights of historically excluded individuals and families across Santa Clara County through legal services, strategic advocacy, and educational outreach. We serve over 10,000 individuals and families each year through our Housing Program, Children & Youth Program, and Health Program. Our attorneys, social workers, and advocates use legal advocacy as a tool for social change by crafting inventive solutions to the legal issues facing low-income people in our region. With a staff of 90 employees, we are the largest provider of free legal services in the South Bay region of the Bay Area. Our work is collaborative and meaningful and includes plenty of opportunities for professional growth. As a staff, we actively engage in discussions about race, equity, and inclusion, and are actively working towards a Black, Indigenous, People of Color (BIPOC)-centered legal services practice that incorporates community and movement lawyering. POSITION SUMMARY Working passionately towards access to justice since 1974, the Law Foundation of Silicon Valley is seeking a hands-on Human Resources Manager. Reporting to the Human Resources Director, the Manager will provide support and guidance for all levels of the agency in the full range of HR, with a focus on recruitment, retention and the employee lifecycle. This role will partner with departments and programs throughout the agency to support a healthy work culture with inclusion and belonging at the forefront. This position is perfect for a process-driven, highly engaged and personable HR professional interested in joining a highly regarded organization, and a vibrant and growing community of individuals dedicated to advancing the rights of historically excluded individuals and families. RESPONSIBILITIES  Work closely with the Human Resources Director to administer all aspects of the HR function.  Facilitate the full employment lifecycle including recruitment, hiring, onboarding, retention, recognition, performance management and separation.  Work with hiring managers to oversee all aspects of employee recruitment and hiring; including but not limited to shepherding job descriptions through the approval process, posting and monitoring positions, sourcing and screening candidates, scheduling interviews, processing background and reference checks, following up with candidates, maintaining the database, and developing reports to track recruitment, hiring, and retention data.    Support agency staffing and retention goals; prepare personnel forecasts to project employment needs, develop and maintain recruitment streams and resources, work with departmental leaders to create internal opportunities for learning and advancement.  Work with LF supervisors and department heads to coordinate offers and to conduct employee- centered new hire orientations that foster a sense of connection to LF’s mission and values.  Monitor employee introductory periods. Work with supervisors to proactively and empathetically address workplace and personnel issues during this time.  Monitor staff morale and seek to address pressing issues through trouble shooting with staff, managers and department heads, facilitating discussions and trainings, and making recommendations to senior leadership regarding agency-wide approaches to morale.  In collaboration with the Human Resources Director, counsel supervisors regarding employee performance issues; ensure that best practices are used consistently in all disciplinary actions so as to limit agency liability and provide for fair treatment of staff.  Foster a culture of continuous feedback and communication; support tools such as annual performance evaluations, engagement surveys, and effective one on one meetings.  Assist employees with requests for leaves and accommodations.  Conduct employee exit interviews, analyze data, and present out recommendations for agency and departmental improvement.  In partnership with the Human Resources Director, conduct day-to-day labor relations with the bargaining unit as represented by the Service Employees International Union (SEIU Local 521).  Continuously design new and refine existing departmental and agency systems, policies and procedures, provide guidance on their interpretation, counsel staff involving their application, and maintain departmental process guides and agency handbook.  Champion the organization’s Race, Equity and Inclusion (REI) initiatives and incorporate REI practices into HR policies and practices.  Ensure compliance with county, state and federal labor laws.  In partnership with Operations and Administration Manager:  Maintain accurate and confidential records and files, according to legal and agency standards and ensure confidentiality and integrity of information.  Co-manage the Injury and Illness Prevention Plan (SB 198).  Support the organization’s benefit, insurance, payroll, wellness and recognition, and safety programs administration.    Provide back up support to the Operations and Administration Manager and the Office Administrator during absences and periods of high workload.  Other duties as assigned QUALIFICATIONS  3 years of progressive Human Resources experience  1-3 years of recruitment experience  Familiarity with and ability to implement race equity and inclusion frameworks and recruitment practices  Solid understanding of federal and California state and city labor laws including familiarity with FLSA, FMLA, COBRA, EEO, ADA, ACA, workplace safety and worker’s compensation  Excellent communication skills, verbal and written  A passion for service and teamwork; an enthusiastic, can-do approach  Ability to work effectively and compassionately with diverse staff, clients and volunteers, in sometimes challenging situations, and diligent attention to resolving internal and external customer concerns  Proactive; strong ability to multi-task and prioritize competing demands    Proficiency with Microsoft Office Suite  Experience working with a HRIS (Paylocity preferred)  English/Spanish or other bilingual skills preferred  Experience working with sensitive employee documents and ability to maintain confidentiality PHYSICAL DEMANDS AND WORK ENVIRONMENT The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions Physical demands: While performing duties of job, incumbent is occasionally required to stand; walk; sit for long period of times; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk and hear. Employee must occasionally lift and/or move up to 25 pounds unassisted. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus Work environment: The noise level in the work environment varies from quiet to loud. The temperature in the work environment will range from cold to warm. WHAT WE OFFER The annual base salary for this role will be competitive and commensurate with successful candidate skills and experiences. The starting salary range for this role will begin at $93,000 with generous benefits, including: ● 19 paid holidays per year ● 3-5 weeks of vacation per year ● 12 days of sick leave per year ● Fully paid medical, dental, and vision insurance premiums ● A robust Employee Assistance Program that includes free/discounted mental health therapy and wellness services for employees and their dependents ● A 401(k) retirement plan with employer contributions ● A sabbatical after 5 years of employment ● An annual budget for professional development ● The option to work a hybrid schedule More information regarding the Law Foundation is available here: www.lawfoundation.org EQUAL OPPORTUNITY EMPLOYMENT The Law Foundation is an Equal Opportunity Employer/Affirmative Action Employer. We strongly encourage people of color, women, people living with disabilities, older people, and lesbian, gay, bisexual, and transgender people to apply. It is the policy of the Law Foundation to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants, without regard to race, color, ethnicity, ancestry, religion, age, sex, gender, sexual orientation, gender identity/expression, pregnancy, medical condition or genetic information, veteran status, national origin, disability, marital or other protected status. The Law Foundation will conform to the spirit, as well as the letter of all applicable laws and regulations. Candidates from historically excluded communities including from different racial, ethnic, cultural and linguistic backgrounds, persons living with disabilities, and members of the LGBTQIA+ community encouraged to apply.