Grants Manager

$58000 - $70000 / year

Position Summary

The Grants Manager will assist in leading the Grants Management team, which will manage grants through their lifecycle and ensure the proper and due diligence for all Federal, State, Local and Foundation grants, and contracts. The successful candidate will have substantial experience collaborating and working effectively across multiple teams and have strong funder relations and communication experience. This position will be responsible for administering a 75+ grant/contracts portfolio and will report to the Director of Administration. 

Duties and Responsibilities: 

• Grant and Financial Planning 

  • Works with Accounting staff to develop budgets for individual grant applications and proposed projects. 

  • Provides other financial information to support grant applications. 

  • Uses current and projected grant information to provide distributions and allocations for grants and contracts. Works with Financial and Accounting to ensure that grant allocations are managed throughout the entirety of the grant as they relate to budgets. 

• Grant Tracking 

  • Develops systems for effectively and efficiently tracking all grant expenditures. 

  • Develops, maintains, and ensures proper grants management procedures are in place and consistently followed, including but not limited to due diligence procedures, grant reporting, award letters, grant agreements, and procedures to ensure funding availability. 

  • Tracks expenditures for all TRLA grants to ensure that grant monies are being expended appropriately. Works with Accounting Office staff to track these expenditures. 

  • Provides regular reports to Executive Director, Chief Financial Officer, and Director of Administration regarding grant expenditures. 

  • Develops systems for effectively and efficiently tracking all grant programmatic targets, outputs, and goals. 

  • Provides Group Coordinators, Team managers and Project Directors with grant targets, outputs, and goals for each grant and tracks the progress for each grant to ensure that all are being met. 

  • Facilitate and/or be responsible for processing certain high-level and sensitive grant information. 

  • Oversee grant reporting and analysis. 

• Grant Reporting 

  • Responsible for the timely submission of all programmatic reports to funders. 

  • Works with administrative staff to coordinate programmatic and financial reporting. 

  • Works with project directors to ensure accurate and timely submission of reports. 

  • Coordinate and collaborate with other internal teams, including the finance/accounting, program, and development departments. 

  • Attends all grant related trainings by funders. 

• Monitoring Visits 

  • Coordinates with administrative staff for all program monitoring visits. 

  • Coordinates with funders on all program monitoring visits. 

  • Coordinates responses and assists in the preparation of Corrective Action Plans when necessary. 

• Provides other support related to grants planning and management to Executive Director, Director of Administration, and other administrative staff. 

• Provides support to Resource Development staff to develop targets and outputs for grant proposals. 

• Personnel management 

  • Works with Group Coordinators and Team Managers to assign staff to appropriate grants. 

  • Works with Group Coordinators and Team Managers to inform and train staff on grant requirements. 

  • Monitors performance of casehandlers relating to grant requirements. 

  • Participates in evaluations of casehandlers. 

  • Assists in training of staff on grant and program requirements.