Grants Billing & Administrative Specialist

POSITION SUMMARY:

The Grants Billing & Administrative Specialist is responsible for providing timely & accurate grant invoices and provides support to the administrative team.

RESPONSIBILITIES:

• Prepare and submit monthly and quarterly invoices for grant reimbursement.
• Prepare and submit monthly, quarterly, and annual financial and/or programmatic reports for grant compliance.
• Create and maintain data using a variety of tools, including spreadsheets and database management systems.
• Organize and maintain electronic and paper files.
• Work on complex assignments where independent action and a high degree of initiative are required.
• Assist the development and finance departments
• Maintain inventory of and order supplies and office equipment.
• Assist with compliance reviews, processing donations and other accounts receivable.

BASIC STANDARDS OF PERFORMANCE:

• Satisfactory attendance and punctuality.
• Compliance with all Gulfcoast Legal Services policies and procedures.
• Familiarity with and adherence to the organization’s mission.
• Satisfactory completion of primary and secondary duties and responsibilities of the position as required by management and supervision.

SPECIAL KNOWLEDGE AND SKILLS:

• Knowledge of basic office procedures, including data entry.
• Advance knowledge of Excel.
• Strong communication skills, both oral and written required.
• Ability to deal professionally, courteously and efficiently with people.
• Ability to define problems, collect data, establish facts, and draw valid conclusions; exhibit independent judgment in the implementation of plans, procedures and policies
• Knowledge of the principles and techniques of grant administration and billing, contract administration and negotiations, community organization, fiscal and organizational management, principles and practices of marketing and public relations.
• Ability to plan, direct and coordinate activities; negotiate and administer contracts; work with commercial vendors, government agencies, community groups and other organizations as necessary; communicate effectively in both written and oral forms; etc.
• Ability to work independently.

Gulfcoast Legal Services is an equal opportunity employer and dedicated to a diverse workplace. We offer an excellent benefits package, generous paid time off and flexible work schedules.