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105 Chauncy St., Floor 6 Suite 3
Boston, MA 02111-1776
(267) 277-3404 (phone)

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Grants Billing & Administrative Specialist



The Grants Billing & Administrative Specialist is responsible for providing timely & accurate grant invoices and provides support to the administrative team.


  • Prepare and submit monthly and quarterly invoices for grant reimbursement.
  • Prepare and submit monthly, quarterly, and annual financial and/or programmatic reports for grant compliance.
  • Create and maintain data using a variety of tools, including spreadsheets and database management systems.
  • Organize and maintain electronic and paper files.
  • Work on complex assignments where independent action and a high degree of initiative are required.
  • Assist the development and finance departments
  • Maintain inventory of and order supplies and office equipment.
  • Assist with compliance reviews, processing donations and other accounts receivable.


  • Satisfactory attendance and punctuality.
  • Compliance with all Gulfcoast Legal Services policies and procedures.
  • Familiarity with and adherence to the organization’s mission.
  • Satisfactory completion of primary and secondary duties and responsibilities of the position as required by management and supervision.


  • Knowledge of basic office procedures, including data entry.
  • Advance knowledge of Excel.
  • Strong communication skills, both oral and written required.
  • Ability to deal professionally, courteously and efficiently with people.
  • Ability to define problems, collect data, establish facts, and draw valid conclusions; exhibit independent judgment in the implementation of plans, procedures and policies
  • Knowledge of the principles and techniques of grant administration and billing, contract administration and negotiations, community organization, fiscal and organizational management, principles and practices of marketing and public relations.
  • Ability to plan, direct and coordinate activities; negotiate and administer contracts; work with commercial vendors, government agencies, community groups and other organizations as necessary; communicate effectively in both written and oral forms; etc.
  • Ability to work independently.

Gulfcoast Legal Services is an equal opportunity employer and dedicated to a diverse workplace. We offer an excellent benefits package, generous paid time off and flexible work schedules.




  • Minimum of a high school diploma or equivalent
  • Demonstrated ability to communicate effectively in both written and oral form.
  • Non-Profit experience with two years in a position with similar responsibilities preferred.
  • Proficiency in Microsoft Word, Excel and PowerPoint.


  • Ability to work on various projects with different priorities.
  • Ability to work overtime when required.
  • Ability to lift and/or carry office supplies, equipment, files, etc. up to 25 lbs. when required.
To Apply: 

Please send your resume to Tara Meyer, Fiscal & HR Manager: 


Submission Deadline: 
December 12, 2021
Organization Information: 
Gulfcoast Legal Services, Inc.
501 1st Avenue North, Suite 420
Saint Petersburg, FL 33701
United States
Phone: 727-821-0726