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Grants and Contracts Officer


We are seeking an experienced, culturally sensitive Grants & Contracts Officer with a strong commitment to social justice, to be a member of our Grants & Contracts Team.

Responsibilities: As a member of BayLegal's Grants & Contracts Team, the Grants & Contracts Officer will: 

  • Maintain a portfolio of grants and contracts, including federal, state and local cost reimbursable grants, as well as foundation and corporate grants;
  • Help to develop new proposals –researching new funding prospects and working with program staff and collaborative partners to prepare and submit applications for new and renewal funding;
  • Monitor and assure grant and contract compliance, including working with program staff, collaborative partners and finance team to: monitor project deliverables and spending; develop and submit timely narrative reports and invoicing; process contracts; coordinate and attend site visits with funders; and meet any additional funder requirements;
  • Establish, build, and maintain good relationships with funder contacts;
  • Work closely with BayLegal's Finance Department to develop and modify grant budgets, ensure timely submission of invoices, monitor grant spending, and ensure timely and complete communication on all grant related issues;
  • Maintain grants and contracts tracking system, records, files, and databases (Salesforce); and
  • Assist the Director of Grants & Contracts and Executive Director with projects related to the strategic development of institutional funding support

Skills and Abilities:

  • A commitment to fostering inclusivity and equity, as well as humility when working with colleagues and partners at the intersection of multiple identities, including race, ethnicity, gender identity, sexual orientation, socio-economic status, immigration status, religion, physical and mental disability, and/or limited English proficiency.
  • Passion for BayLegal's mission and possesses an ability to understand and enthusiastically articulate the goals and vision of a multi-disciplined poverty law firm
  • Strong personal work ethic and ability to organize time, manage diverse activities, and meet critical deadlines with minimal supervision
  • Ability to work well with colleagues and community allies in a variety of settings
  • Excellent communication skills (oral and written)
  • Strong analytical skills

Experience and Education:

  • Has a minimum of three (3) years of experience prospecting and evaluating grant opportunities, submitting grant applications, managing a portfolio of grants, including government (federal, state and/or local) cost reimbursement grants or contracts and foundation grants, and/or managing direct services programs;
  • Experience developing, analyzing and managing budgets;
  • Experience analyzing programmatic data and business processes;
  • Experienced using fundraising software and understands the value of a data-driven fundraising process;
  • Experience with Salesforce is preferred;
  • Experience and comfort working with marginalized and diverse populations; and
  • A Bachelor's degree is required. Master's degree in non-profit management or related field is preferred.

Diverse candidates are strongly encouraged to apply.

COVID-19 remote work: Due to the COVID-19 Pandemic, all BayLegal employees are currently working remotely from home. While BayLegal has implemented detailed health and safety protocols to minimize risk of exposure and have an evolving plan for reopening our local offices, we anticipate remaining primarily remote at least throughout the rest of 2020. All employees are expected to be able to primarily work remotely from home until BayLegal determines it is safe to reopen offices. All employees are issued BayLegal computers, provided with appropriate supplies and BayLegal covers reasonable work-related expenses. BayLegal has implemented and continues to explore additional technologies to make working remotely as efficient and connected as possible. All employees receive a flat-rate monthly amount to cover the use of personal IT equipment, including internet. Due to the COVID-19 crisis and its impact on personal lives, BayLegal is open to providing flexibility regarding work schedules and part-time or full-time employment to the extent feasible for the position.

To Apply: 
Bay Area Legal Aid thrives on our diversity and we are proud to be an equal opportunity employer. We are committed to building a culturally diverse workplace and strongly encourage women, persons of color, LGBTQ individuals, veterans, persons with disabilities, and persons from other underrepresented groups to apply. Review of applications will begin immediately and continue until the position is filled. Applicants are encouraged to apply as soon as possible. Please send the following materials to, and reference “Grants and Contracts Officer” in your application and subject line of the email: • Cover letter including responding to the question below (does not need to be limited to one page) • Resume • Writing Sample, preferably a grant application narrative or narrative report • References   As part of your cover letter, please address the following:  BayLegal's clients are low- and very low-income members of our communities. They include persons of color, LGBTQ individuals, working poor, seniors, veterans, people with disabilities and persons from other underrepresented groups. To ensure our organization is best serving these populations, BayLegal strives to promote an evolving set of behaviors and attitudes amongst our staff, as well as policies that enable us to work effectively in all cross-cultural situations, with clients, with our coworkers, and with the community. We see this as a commitment to enhance the provision of our services to all clients; to raise the level of positive client outcomes; and to create an inclusive and respectful workplace in which differences are acknowledged and valued.    How do you think your personal background or experiences, professional or otherwise, have prepared you to serve our client base effectively and to contribute to our commitment to humility, inclusion and diversity? Feel free to think broadly about your response to this question, applying various aspects of your life and personal experiences.  


Submission Deadline: 
October 30, 2020
Organization Information: 
Bay Area Legal Aid
1735 Telegraph Avenue
Oakland, CA 94612
United States
Phone: 510-250-5225