Grants Administrator

Join the Neighborhood Legal Services of Los Angeles County (NLSLA) and become part of an energetic team of advocates that provide a wide-range of legal services aimed to address issues that disproportionately impact the poor. These services include litigation, providing training and technical assistance, and community education.  

 

Manages and oversees all grants accounting to ensure the accuracy of organization reports; prepares and reviews invoices and closes out grants, contracts, and awards focusing on timeliness and accuracy to comply with all applicable codes, regulations, grant conditions and reporting requirements.  

 

Serves as primary liaison between Development, Fiscal, and Programs Departments to communicate financial status of grants. Cross trains in other general accounting functions for ad hoc coverage.  

 

             

 

Position: 

       

 

Grants Administrator, Temporary 

       

 

Availability: 

   

 

Availability is Immediate.   

 

       

Salary: 

 

   

Salary starts at $75,000-$85,000 commensurate with experience. Excellent Benefits which include: choice of medical, dental, vision; life and disability insurance plans; flexible spending account (FSA)125 plan; 403(b), bilingual pay supplement, sick and vacation pay, and 14 employer-paid holidays.  

 

       

Duties and Responsibilities: 

   

Pre-Award Phase:  

• Provides data and input as requested for grant proposals prior to grant/contract application submission.  

 

Post-Award Phase:  

• Coordinates receipt of award and contract documentation related to grant/award budgets.  

• Creates and maintains a grant summary for each grant detailing grant term, amount, scope of work/goals & objectives, modification criteria, and milestone alerts for Fiscal Department. 

 

Monthly Monitoring  

• Monitors grant budget to actual expense variances and meets with program directors/managers monthly to obtain status update and provide recommendations for modification to optimize grant spend out.  

• Provides tracking of grants with delayed invoicing, grants ending and their impact on operations, and grants in deficit mode to the Program Team. 

• Ensures that grant/contract funding is allocated and expended appropriately  

• Meets with Program Manager/Director from time of award to review grant/contract criteria, expenditure criteria, and budget reporting requirements monthly 

 

Reporting 

• Prepares periodic financial reports due to funding agencies; distributes monthly Grant Funds of all funded projects to the appropriate personnel, in line with grant requirements and financial and program reporting. 

 

Audits  

• Coordinates and assists with grant financial audits, financial statement audits, cost reports, workers comp audits including preparation of schedules, communications and follow up on audit related requests.  

• Maintains knowledge of current federal issues relating to Grants & Single Audits of state, local government and nonprofit organizations; interprets 0MB (Office of Management and Budget) circulars for grants and contracts. 

       

 

Qualifications: 

   

 

 

• Bachelor's degree in related field or equivalent preferred. 

• Four years related experience in Finance preferred. 

• Ability to write clearly and concisely as well as edit copy for clarity and grammatical accuracy. 

• Excellent oral communication and presentation skills. 

• Strong organizational, problem-solving, and analytical skills and ability to manage priorities and workflow. 

• Proficient with General Ledger/Grants Module and Microsoft Office. 

• Ability to work independently and as a member of various teams and committees.  

 

       

About NLSLA: 

   

Founded in 1965 as part of our nation’s War on Poverty, Neighborhood Legal Services of Los Angeles County (NLSLA) is now one of the largest and most prominent public interest law firms in California. NLSLA provides free assistance to more than 115,000 low-income residents of Los Angeles County each year. The NLSLA staff of 180, including 80 attorneys, specialize in areas of the law that disproportionately impact low-income people, including affordable housing and eviction defense, access to public benefits, support for domestic violence victims, access to healthcare, worker and consumer rights, services for justice-involved adults and youth, education rights, clean slate initiatives, and employment and training. 

Through a combination of individual representation, high impact litigation, and public policy advocacy, NLSLA’s advocacy combats the immediate and long-parting effects of poverty and expands access to health, opportunity and justice.  NLSLA serves all of Los Angeles County with a special emphasis on the poverty communities of the San Fernando, San Gabriel, Pomona and Antelope Valleys, as well as the central county cities of Glendale, Burbank and Pasadena. In addition, NLSLA advocates are co-located in courthouses in Van Nuys, Lancaster, Chatsworth, Pomona, Pasadena, and Downtown LA; Hospitals and health centers in Sylmar, Van Nuys, North Hollywood and El Monte; and with social services providers in the Antelope Valley.