Financial Analyst, Budget & Grants
About the Legal Aid Justice Center
The Legal Aid Justice Center is a nationally recognized nonprofit organization that partners with communities and clients to achieve justice by dismantling the systems that create and perpetuate poverty. Justice means racial justice, economic justice, and social justice.
From its offices in Charlottesville, Richmond, Petersburg, and Falls Church, LAJC is a fierce advocate for low-income clients and communities in Virginia. Just in the past year, we permanently repealed Virginia’s driver’s license suspension for court debt scheme, secured an injunction slashing the number of immigrants detained by ICE at the largest detention center in the Mid-Atlantic and passed a law giving Virginia oversight authority, won the nation’s first COVID-specific, statewide, and enforceable workplace safety standards, passed legislation enabling communities to set up civilian oversight for law enforcement, and decriminalized school-based disorderly conduct, which was a leading contributor to the school-to-prison pipeline, especially for Black students.
Founded in 1967, LAJC provides services under four key program areas: Civil Rights & Racial Justice, Economic Justice, Youth Justice, and Immigrant Advocacy. LAJC boldly tackles issues of systemic injustice and aims to raise public and policymaker awareness of some of the most pressing challenges facing low-income Virginia residents. For more information, visit www.justice4all.org.
LAJC’s latest strategic plan is available at https://www.justice4all.org/lajc-strategic-plan-2022-2026/#area%20d.
About the Position
You will report to the Director of Finance, the Financial Analyst, Budget, and Contracts, takes ownership of maintaining the organization's annual budget, the financial aspects of grants management, and financial planning & analysis (FP&A) functions of the organization, including:
- Perform all aspects of grant and contract-related accounting.
- Provides decision support to the Director of Finance, Executive Director, and other members of the Leadership Team.
Job Duties
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Grants
- Working closely with the Development Department, prepares budgets in support of funding requests.
- Prepares expenditure reports and required documentation for non-government grantors.
- Prepares and submits periodic contract billings to funders, including the federal government, in accordance with relevant regulations including Federal Uniform Cost Principles.
- Works closely with colleagues responsible for grant deliverables, including members of the Development Department and various program staff, to ensure proper spend-down of grant awards and appropriate monitoring and tracking of grant expenses.
- Develops and maintains tools and methods to track and monitor cost-reimbursable and/or restricted grants.
- Collaborates with owners of related information systems including LegalServer and UKG to ensure that accurate flow of timekeeping information for payroll allocations in Sage Intaact.
- Periodically provides training on timekeeping policies and procedures to all LAJC staff to ensure compliance with grant requirements.
- Process payroll allocations in a timely manner and works closely with the Director of Finance to remediate errors.
- Maintains accounts receivable to ensure appropriate revenue recognition in accordance with US Generally Accepted Accounting Principles as related to non-profit entities.
- Assists with preparation of the indirect cost rate proposal.
- Manages grant-specific audits by providing requested information and preparing document support.
- Maintains complete and accurate records for all grants and contracts.
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Budget
- Works closely with the Director of Finance to prepare and maintain the organization's annual budget.
- Prepares monthly budget versus actual reports for use by multiple internal stakeholders.
- Updates all budget-related systems including Sage Intaact with Excel-based budget reports to ensure consistency of information across the organization.
- Periodically trains members of the Leadership Team regarding budget management.
- Collaborates with Leadership Team members to review budget versus actuals on periodic basis.
- Working with the Director of Finance, maintains Sage Intaact reporting tools for use by the Leadership Team.
- Assist with preparation of periodic financial reports to the Board of Directors and Board committees.
- Maintains the cash flow forecast.
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General
- Maintains the New Assets Release Schedule and Board-designated fund schedules.
- Assists external auditors as needed and prepares schedules and information for the annual audit.
- Complies with local, state, and federal government requirements.
- Identifies and recommends updates to accounting processes and procedures.
- Fills in for other Finance team members as needed.
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Racial equity: Promote racial equity across all dimensions, including within LAJC, by doing the following:
- Helping to recruit, retain, and support both staff and leadership that reflect the racial composition of our community.
- Cultivating respect for the work of and expanding resources for non-attorney staff that are disproportionately people of color.
- Creating spaces for staff to discuss issues of racial, gender, and all other issues of marginalization.
- Pushing for institutional and cultural changes by management, the board, and staff to further promote racial equity.
- Strong commitment to social, economic, and racial justice.
- Bachelor's degree in accounting, finance or related field demonstrating proficiency with financial and/or accounting information, or three years of directly relevant nonprofit experience at a similar level of responsibility in lieu of degree.
- The ability to interact productively with colleagues and coworkers when working with technical or complex information.
- Clear and business-appropriate written and verbal communication skills.
- Excellent, self-directed organizational and time management skills.
- A minimum of one year of experience working with general ledger software.
- Proficiency with Microsoft Office Suite or similar software.
Preferred Qualifications:
- Three or more years of directly related experience managing grants or contracts.
- Non-profit accounting experience preferred including experience managing federal grants subject to Uniform Cost Principles.
- Proficiency with Sage Intaact and Microsoft Excel.
Location: This role can be based in any of our offices Charlottesville, Falls Church, Richmond, or Petersburg. Occasional travel between offices will be required. Although a regular presence in the office is required, LAJC offers a remote work policy to support employees in co-creating schedules and arrangements that allow us all to do our best work.
Salary: The salary scale for this position is $65,000 - $80,000 based on the LAJC salary scale. Placement on the range will be based on factors such as years of relevant experience, budget, and internal equity. To allow for salary growth within the position over time, the anticipated hiring range for this position is between the beginning to the middle of the range ($65,000 - $73,000).
Benefits: Our mission is compelling, and our team members are passionate about their work, and so we recognize the need to provide generous benefits and encourage rest and a healthy work environment. For example, we provide:
- Generous paid time off every year, including 3 to 6 weeks of vacation, 12 days of health leave, 6 weeks parental leave, and 14 holidays (not including bonus holidays/rest days allocated as needed)
- 100% employer paid health, dental, and vision insurance, plus excellent family insurance with annual max of $2,400 premium contribution to LAJC-sponsored health plan.
- 403(b) retirement plan with 4% employer contribution (no required match)
- Strong commitment to professional development
- Relocation package
Vaccination Requirement: The Legal Aid Justice Center requires all employees to be fully vaccinated against COVID-19 or have an approved medical or religious exemption as a qualification of employment. Proof of vaccination or accommodation request must be provided within one day of employment.
The Legal Aid Justice Center is an equal opportunity employer, committed to inclusive hiring and dedicated to diversity in our work and staff. We strongly encourage candidates of all identities, experiences, and communities to apply. The Legal Aid Justice Center is committed to strengthening the voices of our low-income clients, working in collaboration with community partners, and rooting out the inequities that keep people in poverty. We strive to take on the issues that have broad impact on our client communities and to be responsive to client input. Recognizing the particular impact of racism on our clients and staff, we devote special attention to dismantling racial injustice. All applicants must be dedicated to working in and sustaining an environment that enables staff and clients to feel empowered, valued, respected, and safe. In reviewing applications, we look for evidence that applicants have experience and/or thoughtfulness in working with traditionally marginalized populations.
Application Deadline: April 10, 2024. We accept applications on a rolling basis and encourage candidates to apply as soon as possible.
Application Instructions: Complete the online application which may require a cover letter, resume, relevant writing sample, and contact information for three references. You can direct the cover letter to the hiring manager, Angela Ciofli at Aciofli@Justice4all.org. Please note, we will not contact references without advance consent from candidates.