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Boston, MA 02111-1776
(508) 737-4010 (phone)

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Executive Assistant

Description: 
About the Position   Legal Aid Justice Center seeks a professional to provide high-level administrative support to the Executive Director and other senior staff. This person will need a strong sense of urgency and be able to work independently on short and long-term assignments. The right candidate will have strong attention to detail and quality while still meeting deadlines, have great organization skills, and have the ability to switch gears at a moment's notice. A high level of integrity and discretion in handling confidential information, and professionalism and empathy in dealing with people inside and outside the organization is important, as is a good sense of humor. This role offers an exciting opportunity to be immersed in a fast-paced, collaborative, and mission-driven environment.
    Job Duties   • Provides high-level administrative support and assistance to the Executive Director. • Management of complex calendars and scheduling logistics. • Performs clerical and administrative tasks, including drafting letters, memos, reports, and other documents for the E.D. • Assists in preparation for meetings, including composing agendas, assembling preparatory materials, taking notes, recording minutes, and attending meetings on behalf of the E.D. • Receives incoming communication or memos on behalf of E.D., reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. • Provides support to Board of Directors, including mailings and assistance as it pertains to meetings. • Provides clerical and administrative support for hiring and onboarding processes. • Performs additional duties as assigned by E.D., including special projects that require extensive research or problem-solving.
    Location: Charlottesville, VA. Please note: LAJC employees are working remotely through at least June 2021. We are eager to provide a welcoming virtual environment for all who apply, although the position is required to be on-site when the office re-opens.


Salary: Salary range is $45,000 to $65,000 based on years of relevant experience and LAJC’s formal salary scale.
    Benefits:  • Generous leave • Excellent family health, dental, and optical insurance • 403(b) retirement plan • Personal professional development budget
Requirements: 
Required Qualifications   • Excellent verbal and written communication skills. • Excellent organizational skills and attention to detail. • Excellent time management skills with a proven ability to meet deadlines. • Ability to solve problems and maintain a high degree of confidentiality. • Extremely proficient with Microsoft Office 365 Suite or similar software with the ability to learn new or updated software. • Commitment to LAJC’s mission to partner with communities and clients to achieve justice by dismantling the systems that create and perpetuate poverty.
    Preferred Qualifications   • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. • Prior experience as an executive assistant or similar role.
 
To Apply: 

Start Date: Please apply as soon as possible. We accept applications on a rolling basis but will begin reviewing applications starting on February 1, 2021.
 

Email a cover letter or writing sample and resume to Angela Ciolfi at hiring@justice4all.org. If you’re able, please submit your application as a single PDF titled “[date submitted in yyyy.mm.dd format][last name][first name][position sought].” Please include “Executive Assistant” in the email subject. Applicants are encouraged to highlight any lived experience in communities historically marginalized due to race, immigration status, gender, etc. Please also highlight any specialized skills, such as fluency in a second language or technology skills.


Applications will be accepted and reviewed on a rolling basis, and candidates are encouraged to apply as soon as possible. Questions about the role? Contact Nareen Scott at nareen@justice4all.org or hiring@justice4all.org.


The Legal Aid Justice Center is an equal opportunity employer, committed to inclusive hiring and dedicated to diversity in our work and staff. We strongly encourage candidates of all identities, experiences, and communities to apply. The Legal Aid Justice Center is committed to strengthening the voices of our low-income clients, working in collaboration with community partners, and rooting out the inequities that keep people in poverty. We strive to take on the issues that have broad impact on our client communities and to be responsive to client input. Recognizing the particular impact of racism on our clients and staff, we devote special attention to dismantling racial injustice. All applicants must be dedicated to working in and sustaining an environment that enables staff and clients to feel empowered, valued, respected, and safe. In reviewing applications, we look for evidence that applicants have experience and/or thoughtfulness in working with traditionally marginalized populations.

Information

Submission Deadline: 
April 14, 2021
Organization Information: 
Legal Aid Justice Center
1000 Preston Ave. Suite A
Charlottesville, VA 22903
United States
Phone: 434-977-0553