Director of Finance and Administration

The National Disability Rights Network (NDRN), one of the nation’s leading cross-disability rights advocacy organization, seeks a Director of Finance and Administration to maintain the overall responsibility for the financial operations of the organization and to lead NDRN’s Finance and Administration team. As a member of NDRN’s senior leadership team, this position will assist the Executive Director in fulfilling the financial and administrative responsibilities to the NDRN Board of Directors and various public and private funders. This position will heavily focus on budgeting, financial reporting, financial analysis, and compliance.

Responsibilities:

• Manage the Agency’s annual budget process; effectively utilize staff resources as needed to support budget preparation; prepare all budgets in a timely manner, in collaboration with leadership team.
• Prepare accurate budgets in a timely manner to support all Agency applications to secure public and private grants, contracts, foundation, and other funding.

• Manage asset and financial risk for the Agency to secure and safeguard the assets of the Agency.

• Prepare and produce accurate and timely regularly recurring, and as needed financial statements and reports for the Executive Director, Finance Committee and/or Board of Directors, for review and approval; appropriately respond to any questions or concerns.

• Generate financial forecasts and budgets driven by identifying key assumptions, dependencies, and business priorities. Analyze trends in revenues, expenses and other areas of business and raise risks concerns and opportunities. Review business expenditures to ensure compliance with budget allocations.

• Lead the development and implementation of all Agency financial controls, policy, and reporting requirements; implement and ensure adherence to and compliance with the Agency’s financial policies, procedures, and controls.

• Ensure maintenance of thorough and accurate financial records and financial systems records.

• Perform grant/contract related award functions, including invoicing, expense analysis, staff allocation changes, and reconciliation. Effectively work with program managers to complete business proposals and grant applications.

• Ensure compliance with and effectiveness of generally accepted accounting principles in all aspects of the agency’s financial management system including the development of internal controls and serves as the internal transaction auditor and fraud prevention expert for the organization.

• Manage annual and periodic external audits of Agency’s financial statements and federal funding; effectively utilize staff resources as needed to support audit preparation; ensure timely and successful completion of audits. Ensure timely completion and filing of Agency’s IRS Form 990. Provide all required information and follow up actions.

• Manage all financial procedures and processes including, but not limited to, accounts receivable, accounts payable, payroll, and general ledger.

• Establish and maintain cash controls; oversee reconciliation of general ledger and bank statements in a timely manner each month.

• Leverage technology to perform critical analyses of financial management functions, and for recordkeeping and reporting purposes.

• Ensure efficient and judicious use of capital; working with Agency directors and managers, ensure that Agency programs, activities, labor costs and general/administrative expenses remain within budgeted parameters.

• Manage and maintain capitol assets inventory and depreciation schedule.

• Ensure accuracy and timely submission of all required State and Federal contract, grant, and tax reports; ensure submission of all required State and DC non-profit corporation business and related filings.

• Ensure accuracy and timely submission of required financial reports for all private funders.

• Oversee procurement activity of the Agency ensuring all federal requirements and ethical standards are met.

• Work in collaboration with human resource (HR) vendor and other Agency directors and the General Counsel, as appropriate, to draft, revise and enforce human resource policies and procedures to include recruitment and benefits. Maintain Agency personnel files and records.

• Oversee internal aspects of employee benefits.  Work in collaboration with HR vendor to research benefit plans.  Communicate necessary information to staff.

• Working with the Executive Director and other Agency directors and the General Counsel, as appropriate, ensure Agency maintains proper insurance coverages.

• Maintain confidential Agency information, including financial, organizational, management, and personnel information.

• Establish and maintain effective working relationships relating to financial and management operations with internal and external parties.

• Effectively manage, support, and develop five staff who compose the Agency’s financial, administrative, and information technology unit.

• Assist with financial training of NDRN staff and the P&A/CAP Network.

• In collaboration with the management team, assist in assessing the organization’s culture, strategic planning, and trends.  Provide feedback and offer recommendations as appropriate.

• Contribute to an inclusive and supportive office environment.