Chief Administrative and Financial Officer

JOB POSTING

August 12, 2019

 Community Legal Aid Society, Inc.

Chief Administrative and Financial Officer 

Community Legal Aid Society, Inc. (CLASI) is a private, not-for-profit law firm dedicated to equal justice for marginalized populations since 1946. Our clients primarily include members of our community who have low incomes, who have disabilities, or who are age 60 and over. CLASI has offices in Wilmington, Dover, and Georgetown. Our present operating budget is $5.6 million and our staff census is approaching 60 FTE. Revenue is derived from more than twenty different funding sources, consisting of federal, state, and local grants and general contributions. CLASI has been recognized as a Top Workplace by the News Journal each of the last four years, and last year was the highest scoring non-profit in the state with under 100 employees, as rated by the staff.   

CLASI is seeking an enthusiastic leader to become its Chief Administrative and Financial Officer (CAFO). This is an exciting opportunity to work directly with the Executive Director and an experienced and committed team of legal professionals and administrative staff in a progressive, vibrant social justice organization. The CAFO is responsible for ensuring excellence in fiscal responsibility, budgeting, human resources, facilities management, and strategic financial planning. In this key senior management role, the successful candidate will provide financial and organizational leadership and be a catalyst in driving the financial performance of the organization.  

The CAFO is responsible for oversight of the financial and administrative affairs of the agency in accordance with sound financial principles and government regulations. The CAFO is responsible for performing complex work involving the creation and maintenance of financial records, protecting and maintaining the financial integrity of the organization and supervising office and personnel management. The CAFO directs the development of the budgets, financial statements, completion of Federal Financial Reports (FFRs), payroll, and all other finance-related duties; and manages and coordinates human resource functions at CLASI. In addition the CAFO ensures that CLASI develops and maintains comprehensive financial policies and budgets and complies with all financial requirements, as well as ensures the efficient operation of CLASI’s office administration and personnel services.

ESSENTIAL DUTIES:

·        In coordination with the development staff and management staff, submit budgets, budget adjustments, and be responsive to funders’ financial monitoring efforts. 

·        With assistance from a full-time accountant, and a part-time accounting assistant, manage accounting and financial functions--including payroll, accounts payable, accounts receivable, and cash management-- and ensure that all functions are completed in a timely manner.

·        Manage multiple federal, state and private grants, ensuring compliance with funding requirements as well as organizational policies and procedures.

·        In coordination with the Executive Director, develop annual agency budget and monitor monthly performance against targets and cash flow.

·        Prepare regular reports to the Board’s Finance Committee and full Board of Directors both in writing and orally. 

·        Communicate complex financial matters clearly and concisely to executive staff and board members. 

·        Manage and support the annual audit and tax return preparation.

·        Maintain Accounting Policy and Procedure Manual, initiating updates as needed to improve agency’s systems and internal controls.

·        Manage CLASI’s HR processes- including onboarding and benefits.

COMPENSATION:  Competitive salary and benefits package that includes generous leave; health care, dental care, and vision care for self and dependents (currently without employee premium contributions for base plans); life insurance; short-term and long-term disability; and a 403(b) retirement plan with a 10% contribution from CLASI after one year of qualifying service (and a 1% contribution from the employee). Free parking. 

LOCATION:  CLASI’s Wilmington Office in the Community Service Building—100 W. 10th Street, Wilmington, DE 19801.   

DISCLAIMER: The purpose of this position description is to serve as a general summary and overview of the major duties and responsibilities of the job. It is not intended to represent the entirety of the job nor is it intended to be all-inclusive or fixed indefinitely. CLASI is a very nimble and fluid organization.  Management reserves the unilateral right to modify the job duties as organizational needs evolve.