ASSISTANT CONTROLLER BUDGET AND FINANCE UNIT
Position Summary: The Assistant Controller is part of a six-person Finance Unit that supports Maryland Legal Aid’s statewide advocacy work. The Assistant Controller performs a variety of accounting and financial reporting functions associated with, but not limited to, funding from Maryland Legal Services Corporation (MLSC), Legal Services Corporation (LSC), and other government grants and foundations. Duties include billing, financial accounting, compliance and reporting, reconciling grant receipts, cost allocations, monitoring staff time entries into a case management system, non-allowable cost monitoring, preparation of contract and grant billings, and maintenance of grant files. In addition, the Assistant Controller prepares grant budgets and expenditure reports utilizing the accounting system and Microsoft Excel, assists with the preparation of schedules and the compilation of data in association with annual audits, annually updates the federally negotiated indirect cost rate, and performs other accounting support duties as directed.
Major Responsibilities and Duties: Performs monthly allocations of costs in the accounting system to cost centers, programs and grants. Responsible for maintaining Full Time Equivalent allocation tables in the accounting system. Prepares all required financial reporting to LSC, including annual grant budgeting, spending reports and any financial compliance reporting; and prepares financial sections of LSC grant applications; Prepares all required financial reporting to MLSC, including annual grant budgeting, spending reports and any financial compliance reporting; and prepares financial sections of MLSC grant applications; Handles financial budgeting, financial application completion and financial reporting associated with federal grants, including billing, grant spending reports and financial compliance reporting; Monitors the proper allocation of grant program costs; Acquires and maintains an in-depth knowledge of Federal Cost Principles for Non-Profit Organizations and LSC accounting policies and reporting requirements; Acquires and maintains an in-depth knowledge of the organization’s accounting software system, including the ability to construct and edit reports and cost allocation tables; Coordinates with the Information Technology Unit and the accounting software vendor to assure that system releases and software maintenance procedures remain current; Assists the Controller with the preparation of program and organization budgets and financial reports as required; For annual audited financial statements, prepares schedule of expenditures of federal awards and schedule of LSC support, revenue and expenses and changes in net assets; Assists the Controller with the preparation of other supporting schedules and other tasks associated with annual audits and tax reporting as required; Prepares monthly bank account reconciliations; Prepares monthly reconciliation of flexible spending benefit plan balances; and Performs other accounting, budgeting and management reporting functions as required.
Minimum Qualifications: Certified Public Accountant. Bachelor’s degree in accounting and a minimum of 5 years related experience. MBA preferred, but not required. Not-for-profit accounting and reporting experience as well as federal grant accounting experience preferred. Excellent written and oral communication skills as well as top notch customer service skills. Expert proficiency with Microsoft Office applications. Ability to work both independently and as part of a team and available to work evenings and/or weekends if needed. Maryland Legal Aid offers a competitive salary based on experience and education. Exceptional employment benefits include generous leave, health insurance, and a 401(k) retirement plan that includes an employer-base contribution and match. Maryland Legal Aid is an Equal Opportunity Employer. Candidates from diverse backgrounds are encouraged to apply. About Maryland Legal Aid Founded in 1911, Maryland Legal Aid is a private, non-profit, law firm providing free, civil legal services to low-income persons and vulnerable communities from 12 full-service offices throughout the State. Maryland Legal Aid’s largest office and administrative headquarters is in Baltimore City. Additional legal offices are located in Annapolis, Bel Air, Cumberland, Easton, Frederick, Hughesville, Landover, Rockville, Salisbury, and Towson. A dedicated staff of more than 250 employees including attorneys, paralegals, and administrative and support staff provide legal assistance that directly addresses the most basic and essential needs of individuals and families. An estimated 100,000 people are served annually. With a 2019 operating budget of approximately $30 million, Maryland Legal Aid is funded through a variety of sources including federal, state, and local governments, foundations, law firms, corporations, United Way, and private individuals.
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