Administrative Assistant - Intake Services
The Balimore City Intake Services Unit of Maryland Legal Aid announces an immediate opening for a full-time administrative assistant to qualified applicants.
Essential Functions: The Administrative Assistant performs secretarial, clerical and administrative functions. The Administrative Assistant must be detail oriented and work well under pressure while exhibiting a high degree of professionalism.
Primary Duties include, but are not limited to:
• Greet clients and visitors with respect and dignity. Direct them as necessary.
• Answer phones, take messages and provide referrals.
• Maintain client appointment schedules for attorneys.
• Maintain court schedules for attorneys.
• Sort, distribute, scan and log incoming and outgoing mail.
• Enter client information into database.
• Type legal documents and general correspondence.
• Proofread and edit legal documents.
• Assist attorneys with trial preparation (i.e. exhibit copies).
• Type and edit meeting and training notes for staff.
• Maintain upkeep of computers, printers and copiers.
• Maintain inventory of supplies for unit/office.
• Maintain, organize and update legal forms, brochures and other printed materials.
• Maintains filing system in file room. This includes routine filing, pulling files, and purging files.
• Provide temporary coverage for other administrative support positions as needed and assigned.
• Perform court travel as needed. This includes the filing of motions and/or briefs.
• Keep work area neat and clean.
• Maintain a good working relationship with clients and staff.
• Other duties as assigned.
Qualifications: High school diploma or GED equivalency with five years of experience in an office setting; ability to manage your time while working independently and as a team player; ability to communicate accurately and clearly both orally and in writing; ability to maintain a pleasant telephone manner with a customer service oriented “can do” approach; knowledge of office procedures and computers, specifically, experience in Microsoft Office; an accurate multitasker with superior organizational skills and excellent people skills.
To apply onlin and, submit cover letter and resume, click or copy this URL
https://home.eease.adp.com/recruit/?id=15420171 or visit our website at www.mdlab.org/contact/employment